The City of Decatur uses a decentralized purchasing system to obtain goods and services. Each department, within the City of Decatur, is responsible for developing its own unique specifications and maintaining contact with vendors with regards to product information and price quotes. A business that is interested in selling to the City should first determine which department uses its product or service; contact should then be made directly to that department. Please note, there is no central bid list or purchasing agent.
The City of Decatur is required to follow the purchasing laws found in the Texas Government Code. Generally, the City must advertise for sealed bids or proposals for any service or product that will cost over $50,000. The law requires that the City advertise such a purchase in the local newspaper 2 times, 7 days apart, with the first advertisement being published at least 14 days before bids are due. The City Council must award the bid to the lowest, most responsible bidder. If the City chooses to skip over the low bidder, it must demonstrate its reasoning behind that decision.
If you have already been in contact with a department within the City, or you are currently working with one, and have not completed/submitted your vendor documents, please contact the department representative for a Vendor Pack (Vendor Application, W-9, ACH Authorization)
Once the Vendor Pack is completed, please submit to your department representative OR the City Finance Office:
Submit in person at: 201 E Walnut St., Decatur, TX 76234